Privacy Policy

ZASŁAW TSS Sp. z o.o. sp. k.

This document (privacy policy) lays down rules for the processing of personal data of all persons visiting and using the website zaslaw.pl. It has been drawn up in response to the information obligation arising from Regulation of the European Parliament and of the Council (EU) No 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (OJ No L119, 4.05.2016, p. 1) (hereafter the “GDPR”).

Personal data – in accordance with the GDPR, these are information which allow identification of a natural person (the data subject). These may include first name and last name, email, geotagging data, user identifier (ID).

When using the tools on our website www.zaslaw.pl, you provide your personal data to us. We make every effort to present the rules for the processing of all information which constitutes personal data in the manner which is easy to understand. Please read this document to learn about the rules we apply in the processing of your data and what rights you have in this respect.

I. Data of the Controller

The Controller of your personal data is ZASŁAW Spółka z ograniczoną odpowiedzialnością Spółka komandytowa with its registered office in Andrychów, ul. Krakowska 140, 34-120 Andrychów, entered into the National Court Register of the District Court for Kraków-Śródmieście in Kraków, 12^th Commercial Division of the National Court Register, under the number KRS 0000302116; Tax Identification Number (NIP): 552-251-86-59; National Official Business Register Number (REGON): 120666186 (hereinafter the “Controller”)

The Controller has appointed a data protection officer whose e-mail address is: iod@zaslaw.pl

II. The purpose, legal basis and period of the processing of personal data

The purpose of the processing	Legal basis	Legitimate purpose, if any
The conclusion and implementation of the contract, including contacts with the customer in connection with its performance	Article 6(1)(b) of the GDPR	–
Consideration of warranty claims and complaints	Article 6(1)(c) of the GDPR	–
Exercise of legal claims related to the contract concluded	Article 6(1)(f) of the GDPR	Recovery of receivables and conducting judicial proceedings followed by enforcement proceedings
Archiving documentation, i.e. contract and billing documents	Article 6(1)(c) of the GDPR	–
Keeping statistics	Article 6(1)(f) of the GDPR	Holding information on statistics for our activities, which allows us to streamline the business we conduct
Carrying out marketing activities for our own products and services without the use of electronic communication means	Article 6(1)(f) of the GDPR	Carrying out marketing activities to promote our business
Carrying out marketing activities for our own products and services with the use of electronic communication means	Article 6(1)(f) of the GDPR, however, such activities are only carried out on the basis of consents obtained, due to other existing provisions, in particular the Telecommunications Act and the Electronically Supplied Services Act	Carrying out marketing activities to promote our business with the use of email addresses and telephone numbers
Handling of requests sent via the contact form, parts purchase form, warranty claim form or other requests, including to ensure accountability	Article 6(1)(f) of the GDPR	Responding to requests and queries sent via the contact form or in another way, including the storage of important requests, sending offers for the purchase of parts, consideration of warranty claims and the responses provided in order to comply with the accountability principle.

We will not transfer your personal data to third countries (i.e. outside the European Economic Area).

III. Data recipients

We may transfer personal data to other entities which will process them, in particular:

to entities providing postal, courier or transport services,
to banks, if financial accounts need to be kept,
to public authorities or other bodies authorised on the basis of the provisions of law, in order to comply with our obligations (Tax Office, National Labour Inspectorate, Social Insurance Institution),
to entities supporting our business at our request, in particular to providers of external systems supporting our activities.

IV. Retention time

As the Controller, we are obliged to retain documents containing data for the periods specified by law or where it is necessary for the proper functioning of our company and to comply with the accountability principle.

We retain data for the periods indicated below:

Data contained in contracts and powers of attorney	Until expiration of the period of limitation of the claims arising from the contract.
Accounting documents	The books and documents associated with their keeping, until expiration of the period of limitation of the tax liabilities, unless the tax laws provide otherwise.
Documents concerning warranty	Documents relating to warranty and warranty claims will be processed for 1 year after the date of expiration of warranty or consideration of the warranty claim.
Data for marketing purposes	In the case of data processing on the basis of a consent – until it is withdrawn; In the case of data processing on the basis of a legitimate purpose – until objection is submitted;
Data transmitted via the contact form	For the period of 3 years, in order to comply with the accountability principle.

V. Your rights in relation to the processing of personal data

In relation to the processing of your personal data by the Controller, you have the following rights:

the right to obtain confirmation as to whether or not personal data concerning you are being processed, access to those data and their copies.

the right to rectification, i.e., to correction, completion of your personal data if they are incomplete or inaccurate.

the right to restriction of processing of your personal data (e.g. where you contest the accuracy of your personal data that we process, where we no longer need your personal data for the implementation of our purposes, but you need them for establishment, exercise or defence of legal claims or you have objected to the processing of your personal data by us based on your particular situation – in this case, you may request restriction of our processing of those data pending the verification whether our legitimate interests override the grounds of your objection).

The right to obtain the erasure of your personal data (e.g. where your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed).

The right to data portability: As your data are processed by automated means and the processing is based on consent or on a contract, you have the right to receive your personal data you have provided to us based on consent or on a contract.

The right to object, on grounds relating to your particular situation, at any time to processing of those personal data for the reasons associated with your particular situation, while pointing out to the particular situation which, in your opinion, justifies that we should discontinue the processing of your personal data covered by the objection.

Withdrawal of consent for the processing of data: Insofar as your data will be processed on the basis of your consent, you have the right to withdraw such a consent at any time. However, withdrawal of consent does not affect the processing activities performed on the basis of your consent before its withdrawal.

If you wish to exercise any of your rights, please contact our Data Protection Officer – the contact details are specified at the beginning of the document.

You also have the right to lodge a complaint with a personal data protection authority (President of the Personal Data Protection Authority) if you decide that the processing of your personal data is in breach with the provisions of the Data Protection Regulation.

VI. Security of processing and storage of information

The Controller has administrative, technical and physical safeguards to protect your personal data from loss, misuse or unauthorised access, disclosure, alteration or destruction.

VII. Technical information – cookies

Cookies are small text files that are stored on the end device of the Website User and facilitate the use of the Website’s pages. Cookies usually contain the name of their original website, their retention time on the end device and a unique number.

Cookies are used for the following purposes:

to adapt the content of the Website’s pages to the User’s preferences and to optimise the use of those pages; in particular, these files allow to recognize the device of the Website User and properly display the page adapted to their individual needs;
to generate statistics that help to understand how Website Users use the web pages, which allows to improve their structure and content;
to maintain the Website User’s session (after logon), thanks to which the User does not have to enter their login and password on each page of the Website;

On the Website, two basic kinds of cookies are used:

Session cookies are temporary files that are stored on the User’s end device until logoff, leaving the web page or closing the software (web browser).
“Permanent” cookies are stored in the User’s end device for the time specified in the cookies parameters or until removed by the User.

On the Website, the following kinds of cookies are used:

“necessary” cookies, which allow using the services available on the Website, e.g. authentication cookies used for services requiring authentication on the Website;
cookies used to ensure security, e.g. to detect authentication fraud on the Website;
“performance” cookies, which allow collecting information on how the pages of the Website are used;
“functional” cookies, which allow “remembering” the settings selected by the User and customization of the User interface, e.g. as regards the selected language or region where the User is located, font size, appearance of the web page, etc.;
“advertising” cookies, which allow to provide the Users with the advertising content better adapted to their interests.

In many cases software used to browse web pages allows, by default, storage of cookies on the User’s end device. The Website Users may change the settings for cookies at any time. In particular, these settings may be changed in such a way as to block automatic support for cookies in your browser settings or to inform each time they are placed in the Website User’s device. Detailed information about the options and handling of cookies are available in the software settings.

The Website operator informs that disabling cookies may affect some functionalities available on the Website’s pages.

Cookies placed in the Website User’s end device may also be used by partners and advertisers cooperating with the Website operator.

VIII. Final provisions

This privacy policy enters into force on 25 May 2018.

The matters not regulated by this privacy policy are governed, mutatis mutandis, by the provisions of Regulation of the European Parliament and of the Council (EU) No 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR) and other relevant provisions of the Polish law.

Due to the continued development and technological progress, the rules specified in this document may change. You will be notified of any changes to these rules in good time, no later than 7 days before their entry into force, by posting the new text of this document on the Website.

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